Information for suppliers

BILLING

CURRENTA feels obliged to pay its suppliers for goods and services on time.

The following describes the basic information and relevant requirements on the part of the Currenta Group that are necessary to ensure a successful payment process.

Billing options:

Currenta accepts digital invoices (PDF Invoicing via Basware) and paper-based invoices sent to the correct address. The timely payment of invoices, depends on the correct preparation of the invoices, as well as the date of receipt of the invoices.

In accordance with these Currenta Group invoicing instructions, please ensure that the invoices comply with our regulations.

1. PDF invoicing via the technical solution of our partner Basware*.

The Currenta Group attaches importance to the further digitalisation and automation of its processes.

Therefore, we ask you not to send us the invoices by conventional mail, but as PDF files. To make this possible, you need to register your company in the Basware portal. If you choose this way for invoicing, you will benefit from the following advantages:

• Immediate receipt of invoice including confirmation of receipt for the invoicing party
• No delay in payment due to the postal route
• Printing and shipping costs are eliminated
• Free use of the Basware portal
• Conservation of the environment and resources

Registering on the Basware portal is very easy and only takes a few minutes. After registration, you can send the invoices to the Currenta Group via an outgoing invoice email address with a PDF as an attachment.

Registration involves the following 4 steps:

• Select the Link
• Create an account
• Activate your account by entering company information, contact details and your outgoing email address
• After registration in the Basware portal, you will receive an invoice receipt email address to which you can send your invoices to the Currenta companies from 07 October 2020 onwards. Ideally, you should have them sent as structured PDF files directly from your ERP system to the email address then specified.

The instructions contain detailed instructions for registering to send PDF invoices to the CURRENTA GROUP. (Version DE; Version EN)

The video explains the Basware Registration process for suppliers in English.

In addition, in exceptional cases you can send the invoices to the Currenta Group via the following invoice receipt email address with a PDF as an attachment:

• [email protected] – for the invoices created on Currenta GmbH & Co. OHG,
• [email protected] – for the invoices created on Tectrion GmbH,
• [email protected] – for the invoices created on Chemion Logistik GmbH,
• [email protected] – for the invoices created on Netcur GmbH

2. paper-based invoices

If it is not possible to issue the invoice electronically, you may send the invoices in paper form. In the table below you will find the valid billing addresses.

Only if you send the invoice to this address can we guarantee that the invoice will be processed and paid in a timely manner. Incorrectly addressed invoices will not be processed.

Invoice dispatch

In general, invoices have to comply with all legal requirements.

In order to avoid late payment, it is also important that invoices contain the following mandatory information and that this information matches the information on the associated order:

1. Addressed to the relevant Currenta company: please ensure correct company name and complete address here. The valid billing addresses of the Currenta companies can be found in the table above
2. Full name and address of the supplier
3. The word “invoice” (or in the case of credit notes, the word “credit note”)
4. Invoice number and date
5. Invoice value with currency
6. Description of the goods and services supplied
7. Currenta order number and order item
8. Name and contact details of the contact person at Currenta
9. That unique reference number or information provided by the Currenta contact (if relevant).
10. Highlighting of down payments and/or final invoices; these shall contain a reference to payments already made.

The invoice should distinguish between net values for goods and services, the VAT rate and amount, and the total/gross value of the invoice.

All invoices that do not meet the requirements described above will be returned to the supplier for reissue. This leads to delays in the payment of bills.

Flawless invoicing for punctual payment

To ensure timely and error-free processing and payment of invoices, all suppliers are required to implement the following aspects:

1. Please settle only one order per invoice
2. The invoice should again correspond to the order structure. If the order is divided into different items, the invoice should also be divided into the corresponding items in the same way.
3. Unit price, unit of measure and currency must match the details of the order
4. The corresponding order item is to be referenced to each invoice item
5. The payment term of the invoice must correspond to the payment term of the order
6. The naming of waybill or delivery note numbers helps to improve processes
7. Clear indication of the valid bank details on the invoice

Any lack of information or deviation from the aspects described above may result in longer processing times and, accordingly, delayed payment.

Payment deadline
Payment deadlines are negotiated individually in advance with all suppliers. Currenta shall pay its invoices in accordance with the negotiated payment terms that are part of the orders placed by Currenta. If an order shows a deviation from the negotiated payment term, the known Currenta contact persons are available for clarification.

Further information
As of October 10, 2020, Riverty Financial Services will take over the activities in the invoice processing process for the Currenta Group.

For questions regarding your invoices or the registration process in the Basware portal, you can reach Riverty at:

Telephone number and email address for suppliers

+49 7221 92351617
Monday to Friday 08:00-12:00 and 13:00-16:00

[email protected]

*The Basware Network is an open B2B transaction platform that has connected millions of businesses worldwide for over a decade. Basware is the market leader in the fast-growing market for networked purchase-to-pay (P2P) and e-invoicing solutions. Automated real-time solutions with innovative financing services for cash flow and working capital management set Basware apart, positioning it as the largest business commerce network in the world. Basware’s business is based on the automation of procurement and accounts receivable processes within and between companies.

For more information on registration and user manuals, please see here.